A company decides it wants to keep its written safety programs strictly in electronic form. What do you think OSHA would have to say about that?
The answer is: do so by all means, as long as employees know how to access this information via computer and that they face no barriers to that access.
“Computers are much more common in the workplace now than when most OSHA standards were written. We agree that in many instances electronic access to the programs could be beneficial. Therefore, OSHA would allow a written program to be in either paper or electronic format, as long as the program meets all other requirements of the standard in question,” says Richard Fairfax, who heads OSHA’s Directorate of Enforcement Programs.
Placing safety materials, programs, checklists and forms on a company intranet can provide significant benefits in consistency, ease of use, and accuracy in maintaining and updating these materials in a timely manner. This information can be easily printed out when required.